The Costs of Virtual & Hybrid Annual General Meetings: Virtual Event Production

Virtual events have become a staple in today's remote work and social distancing world. Businesses are turning to virtual events, from conferences to trade shows to connect with their audiences and reach their goals. However, many organizations are finding that the cost of virtual event production services, such as event management, graphics, and design, can be higher than expected. In this blog, we'll take a closer look at the hidden costs of virtual event production and help you understand what to expect when planning your next virtual event.

• Event Management The cost of event management is crucial in virtual events. Event management costs include the time and resources required to plan, organize, and execute a virtual event. Event management can add up quickly, from developing a strategy to setting up a virtual platform. In addition, the cost of event management includes the cost of hosting the event, including the cost of the virtual platform and technical support.
• Graphics and Design Graphics and design are an important part of virtual event production. From creating custom graphics to developing virtual backgrounds, the cost of graphics and design can quickly add up. Designing a virtual event requires specialized skills and expertise, meaning businesses may have to pay more for these services than traditional event production services.
• Technical Support Technical support is another hidden cost of virtual event production. From setting up virtual platforms to managing technical issues during the event, technical support can be a costly part of virtual event production. In addition, businesses may need to invest in specialized software and equipment to support their virtual events, adding to the overall cost.
• Marketing and Promotion Marketing and promotion are also important factors regarding virtual event production. The cost of marketing and promotion includes the cost of advertising, email campaigns, and social media promotions. In addition, businesses may need to invest in additional marketing and promotion services, such as paid search or influencer marketing, to reach their target audience.
• Staffing and Labor Finally, the cost of staffing and labor is a crucial factor to consider when planning a virtual event. From hiring a virtual event producer to hiring technical support, the cost of staffing and labor can quickly add up. In addition, businesses may need to invest in additional staffing and labor resources to support their virtual events, such as customer service or event support staff.

In conclusion, virtual event production can be more expensive than many businesses expect. From event management to graphics and design, the hidden costs of virtual event production can quickly add up. To avoid unexpected costs, it's important to plan and understand the costs associated with virtual event production before planning your next virtual event. By understanding the hidden costs of virtual event production, you can make informed decisions and ensure that your virtual event is a success.